The EQUINE AFFAIRE Volunteer Program

Applications for California
will be accepted until
January 2, 2009.

Applications for Ohio
will be accepted until
March 13, 2009.

Volunteer Forms

Thank you for your interest in sharing your time and talents as a volunteer at Equine Affaire.  Because of the size and complexity of Equine Affaire, we are very dependent upon our large staff of volunteers to ensure the successful production of the show.  Volunteering at Equine Affaire can be a lot of fun because you are involved in the behind-the-scenes production, you work with a lot of great folks, and you're part of a team effort!

As you know, Equine Affaire is all about horses-and there will be many horses on hand throughout the four days of the event. However, the work done by the volunteer staff involves working with horsepeople rather than horses.  The jobs that need to be covered by the volunteer staff nearly all relate to the actual production of the event and include assisting with set-up and tear-down of the expo, selling programs, assisting with clinic arena equipment, helping in the Information Booth and Barn office, etc.  These jobs may not seem glamorous, but they are critical to the production of the event.

Volunteers working at the Information Booth

The following is a brief outline of what we expect from the volunteers, and what they receive in return:

1.  Each day of the show, including set up and tear down days, is divided into several two-hour work shifts.  It will be necessary for you to work two shifts (four hours) to earn two days of admission to Equine Affaire (admission on the day you work and admission on a second day), three shifts (six hours) to earn three days of admission, or four shifts (eight hours) to earn four days of admission. Those individuals who commit to and work six hours will receive an official 2009 Equine Affaire Hat.
   
   

2. All volunteers are responsible for their own meals, travel expenses, parking, and accommodations.  Fairplex will charge current rates for parking. Limited beverages and snacks will be available in the Volunteer Office during show hours.  
   
   

3. Because of the nature of much of the work that volunteers are asked to do, we cannot accept volunteers who are under 18 years of age for most staff positions.  The only volunteer jobs available for younger volunteers are cleaning stalls, assisting in the Youth Pavilion, and restocking buyer bags.  The Volunteer Coordinator may require a parent accompany a young volunteer.
   
   

4. We make every effort to schedule volunteers so that they do not work during the times that they want to attend certain clinics or seminars, but there are no guarantees.  We will try to accommodate all scheduling preferences.
   
   

5. All volunteers will be required to sign a release of liability form at the event.

If you are interested in joining our terrific staff of dedicated horsepeople, please review the Clinic & Seminar Schedule and then fill in shifts you will be available
on the Volunteer Sign-up Forms. To allow time for scheduling and mailing conformation information, all submitted Volunteer Forms will be accepted until either four (4) weeks before the exposition, or until all positions are filled, whichever occurs earlier.

Volunteers checking-in at the Volunteer Office

The Volunteer Coordinator will review all sign-up sheets and scheduling and job preferences and develop the work shifts accordingly. After shift assignments are made, scheduled volunteers will receive a confirmation letter providing the information needed to participate as a volunteer at the expo, including your work schedule, event maps, a description of your responsibilities, and information on where to check in, an admission ticket, etc. 

Thank you for your interest in volunteering at Equine Affaire. If you have any questions, please do not hesitate to contact us!